📅 Upload Schedule

Uploading SOP

for Glider Guy Universe

Type: Standard Operating Procedure

Created By: Vinchi

Created Date: 7-3-25

Channels:

  • Glider Studios (YouTube)

1. Upload Schedule & Timezones

Notes: For everything, it would be best to upload in advance and schedule things out.

2. Pre-Upload Checklist

4. After Publishing

  • Check video/episode is live
  • Monetization is ON (YouTube)
  • Monitor for claims/issues

5. Accountability

  • Uploader: (Initials/Date/Time)
  • QC Reviewer: (If required)

Timezone Reference

  • Philippines: UTC +8
  • Kuwait: UTC +3

Channel Alternation Tracker

(For Munk & Glider Guy YouTube – maintain a simple calendar or Notion table to track which channel uploads each day. If Munk uploads today, GG uploads tomorrow.)

🔎 Where to Find Videos to Upload SOP

Where to Find Videos to Upload SOP

1. Channel Navigation (Discord Workspace)

  • Categories:
  • Glider Guy: All main channel content
  • Glider Guy Live: Stream and live content
  • Glider Studios: Studio/animated content
  • Munk: Alternate/secondary channel

Channel Organization

  • Channels for Each Category:
  • [Channel]-design (e.g., gg-design, gstudios-design, munk-design):
  • All thumbnail and visual assets
  • Find the finalized thumbnail for each upload here.
  • Download directly (usually just a single image).
  • [Channel]-edits (e.g., gg-edits, gstudios-edits, munk-edits):
  • All video edits and final video files
  • If tagged "ready for upload" by Vinchi or another lead, it's good to go.
  • If not tagged, check the latest posts/threads for status and any upload notes.

2. Tagging System

  • If a post or thread is tagged "ready for upload," you can proceed—these are pre-approved.
  • If there's no tag:
  • Double-check by opening the individual thread for context or WIP notes.
  • Only upload if you're sure it's final; if unsure, ask in-thread or DM Vinchi.

3. Downloading Assets

A. Designs (Thumbnails/Visuals)

  • Navigate to the relevant -design channel/thread.
  • Download the final image directly from Discord (right-click > Save, or use download button).
  • Double-check resolution: 1280x720 minimum.

B. Edits (Final Video Files)

  • Go to the appropriate -edits channel/thread.
  • All final video files are hosted on Frame.io.
  • Look for the latest Frame.io link or pinned message.
  • Click through to Frame.io; log in if prompted.
  • Download the video in the Highest Quality setting available (always select the top export option, never preview/lower res).

4. Quality & File Check

  • Designs:
  • Confirm image isn't corrupted and matches the video title/content.
  • Videos:
  • Check duration and file size to ensure full download.
  • Preview the video (skim start, middle, and end) to verify integrity before uploading.

5. If Anything is Missing

  • Design missing:
  • Ping in -design channel or DM Vinchi/Mikomics.
  • Video edit missing or unclear:
  • Ping in -edits channel, check with the editor, or DM Vinchi.

6. Special Cases

  • Alternate or multiple versions:
  • Only upload the one marked "FINAL" or "ready for upload."
  • Last-minute changes:
  • Watch for updated tags or replacement files (don't use outdated versions).

Summary Checklist

Check correct category/channel (Discord)

Download FINAL design from -design channel

Download FINAL video from Frame.io via -edits channel

Confirm tags/status ("ready for upload")

Double-check quality and file format

Proceed to upload per channel's SOP

If in doubt, always double-check in-thread or DM a lead.
Never upload files labeled as "draft," "WIP," or missing the "ready for upload" tag.

▶️ YouTube SOP

YouTube Upload Steps

1. Pre-Upload: Brainstorm & Prep

  • Title Brainstorming
  • Generate 5–10 strong, clickable title options.
  • Titles must be original, clear, and punchy (see previous example set).
  • Review with lead (or self-select best one if solo).

2. YouTube Upload Steps

A. Upload

  1. Log in to the correct Glider Guy YouTube account.
  1. Upload the video file.

B. Title

  1. Use the final brainstormed title (must match across all platforms).

C. Description

  1. First line: Paste the full title exactly.
  1. Add two blank lines (hit Enter twice).
  1. Template description will always be provided
  • Update links, credits, or sponsor info as needed.

YouTube Upload Details

D. Thumbnail

  1. Upload a custom thumbnail (do not use auto-generated).
  1. Confirm the thumbnail is:
  • 1280x720 minimum, <2MB, JPG/PNG.
  • Matches the video's tone, is readable, and is click-worthy.

E. Other Metadata

  • Add to correct playlist(s).
  • Mark "Not for kids" unless required.
  • Add end screens and cards. (Import from previous video)
  • Monetization: Enable every 2 minutes

F. Scheduling/Visibility

  • Schedule to post at 10:15 PM Philippines Time. (5 PM Kuwait Time)
  • Double-check timezone and publish date.
  • If review is needed, set it to Unlisted and send a link for QC.

🎵 Spotify SOP

Spotify Upload Steps

A. Upload

  1. Log in to Spotify for Creators.
  1. Upload the episode audio file.

B. Title

  1. Use the exact final title brainstormed for YouTube (match across platforms).

C. Description

  1. Paste the exact title as the description.
    (No extra text unless specified.)

Spotify Upload Details

D. Episode Art / Thumbnail

  1. Always use the thumbnail specific for the episode
  1. When uploading:
  • Adjust the zoom to 2 clicks from fully zoomed out and swipe to show left panel
  • Crop and size so the logo fits the frame as much as possible.
  • Double-check the preview—art should be clearly visible and not cut off.

E. Monetization/Ad Breaks

  1. Go to the Monetize tab.
  1. Click 'Use Smart Breaks'—this automatically puts ads before and after the episode.
  1. By default, you will see 2 ads:
  • Pre-roll: 1
  • Post-roll: 1

Spotify Ad Configuration

  1. Edit each ad break:
  • Set Pre-roll count to 3.
  • Set Post-roll count to 5.
  • There should be 8 ads total so far.
  1. Wait for the timeline to appear with audio (can take a minute).
  1. Add 5 evenly placed midroll ad breaks along the timeline.
  • Each midroll break: set to 4 ads.
  • In total: 5 x 4 = 20 midroll ads.

Spotify Ad Configuration (continued)

  1. Total ads at this point:
  • Pre-roll: 3
  • Post-roll: 5
  • Midroll: 20
  • Grand total: 28 ads
  1. For each midroll ad:
  • Place as evenly as possible.
  • Adjust the first ad's placement:
  • If placed too early, it will say "pre-roll";
  • Find a spot just after the intro where it says "mid-roll"—that's where your first midroll set should go.

F. Confirm & Finalize

  1. Double-check that all ad breaks are set (total 28).
  1. Return to the details page.
  • If the thumbnail glitches, delete and re-upload it. (This is a known Spotify bug.)
  1. Schedule the episode for 8:15 PM Philippines Time (3:00 PM Kuwait Time).
  1. Verify the status shows as "Scheduled."

G. Post-Publish

  • Confirm episode appears in the Spotify dashboard and on the public channel.
  • Double-check that ads are inserted as planned.
  • Check analytics after release.

Key Reminders

Thumbnails

Always use the thumbnail for art—never substitute.

Settings

Don't skip the zoom/crop settings or ad count steps.

Troubleshooting

If anything fails to save, re-upload or refresh as needed.

Consistency

Keep the process consistent for every single upload.

Upload Schedule Summary

1

Glider Guy YouTube

10:15 PM PH Time / 5:15 PM Kuwait Time

Every other day

2

Glider Guy Spotify

8:15 PM PH Time / 3:15 PM Kuwait Time

Every other day

3

Munk YouTube

10:15 PM PH Time / 5:15 PM Kuwait Time

Tuesday and Saturday

4

Glider Guy Live

12:00 AM & 6:00 AM PH Time

7:00 PM & 1:00 AM Kuwait Time

Twice daily

Quality Control Checklist

1

Content Check

  • Full watch of video/listen of audio
  • Verify branding consistency
  • Check for technical errors
2

Metadata Verification

  • Title matches across platforms
  • Description follows template
  • Thumbnail is high quality and relevant
3

Publishing Settings

  • Correct schedule time and timezone
  • Monetization properly configured
  • Added to appropriate playlists
4

Post-Publish Verification

  • Content appears on channel
  • All links and cards function
  • No copyright claims or issues

Remember: Always document completion with your initials, date and time.

Made with